Version date: 8th June 2026
This Privacy Policy is provided by Veritas Digital Media Limited (company number 17247388), whose registered office is at 41 Liden Close, London, E17 8HQ (“we”, “our” or “us”), in connection with our website at www.veritas-digital.co.uk and the marketing and consultancy services we provide (together, the Services).
We take your privacy seriously. This policy explains how and why we collect, use, store and share information that relates to you (your personal data), your rights, and how to contact us or the regulator. Our use of your personal data is governed by law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We are the controller of the personal data we collect through the Services, meaning we are responsible for deciding how and why it is used.
We collect and use the following personal data:
We do not knowingly collect special category (sensitive) personal data or data relating to criminal convictions, and you should not submit such data to us.
We collect personal data directly from you when you contact us, make an enquiry, or engage us for the Services; and automatically when you use our website, through cookies and similar technologies (see our Cookies Policy).
Under data protection law we may only use your personal data where we have a lawful basis. The table below sets out what we use your personal data for and our lawful basis.
| What we use it for | Lawful basis |
| Responding to your enquiries and providing information about the Services | Our legitimate interests (responding to enquiries), or taking steps at your request before entering into a contract |
| Providing the Services and managing our client relationship | Performance of our contract with you (or your organisation) |
| Sending marketing communications about our Services | Consent, or our legitimate interests where you are an existing business contact (soft opt-in) |
| Understanding and improving how our website is used | Consent (for non-essential analytics cookies) |
| Keeping records and complying with legal, accounting and regulatory obligations | Compliance with a legal obligation, or our legitimate interests |
| Protecting the security of our systems and data, and establishing or defending legal claims | Our legitimate interests, or compliance with a legal obligation |
We may send you email marketing about our Services. We send marketing only where you have consented or where you are an existing business contact and have not opted out. You can opt out at any time using the unsubscribe link in any marketing email, or by contacting us. We will never sell your personal data.
Our website uses cookies and similar technologies. For details of the cookies we use and how to manage them, please see our Cookies Policy.
We share personal data with service providers who help us run our business, under contracts that require them to protect it and use it only on our instructions. These currently include:
We may also share personal data with regulators, courts or law enforcement where required by law, and with a buyer or successor in connection with a sale or reorganisation of our business. We do not otherwise share your personal data.
Some of our service providers (including HubSpot and Google) are based outside the UK. Where we transfer your personal data outside the UK, we rely on an adequacy regulation, on the UK International Data Transfer Agreement or Addendum to the EU Standard Contractual Clauses, or on another safeguard or exception permitted by law.
We keep your personal data for as long as we have an active relationship with you, and for up to 6 years afterwards to comply with legal and accounting obligations and to establish or defend legal claims. After that we delete or anonymise it.
You have the following rights, which you can usually exercise free of charge: access to a copy of your personal data; correction of inaccurate data; erasure; restriction of use; data portability; to object to use (including for direct marketing); and not to be subject to solely automated decisions with legal or similarly significant effects (we do not make such decisions). To exercise a right, contact us using the details below. Further information is available from the Information Commissioner’s Office (ICO) at ico.org.uk.
We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully, and we limit access to those with a genuine business need. We have procedures to deal with any suspected data breach and will notify you and any regulator where legally required.
Please contact us first if you have any concern about our use of your personal data. You also have the right to complain to the ICO at ico.org.uk/make-a-complaint or on 0303 123 1113.
We may change this policy from time to time. Where the changes are significant we will take reasonable steps to notify you.
You can contact us about this policy or your personal data at: Veritas Digital Media Limited, 41 Liden Close, London, E17 8HQ; email: lee.moran@veritas-digital.co.uk.
